Introduction
While the businesses world is so wide in breadth and diversity, it can be a confusing task for entrepreneurs who try to start a new business entity. Although there is no single solution for choosing what forms of the entity, there are some tips for it. We must consider the cost to create it, how difficult it is, how to convert it or transfer it in the future, how to raise the capital, how to control and manage it, how to pay effectively pay taxes, and most importantly, to limit your risk by creating a limited liability entity.
Since corporations have multiple advantages such as a separate legal entity, continuity, relatively easy to raise capital, teamwork, and of course, limited liability, many entrepreneurs eventually incorporate it to create their empire. When you consider forming a corporation, you must register your business to make it a distinct legal entity. How and where you need to register depends on your business structure and business location. Depending on the state in the US or other countries when you form a corporation, you must take many essential steps to form a corporation properly.
Requirements for Starting A LLC
Normally, to start a new LLC, you have to file the articles of incorporation to legally register it to be a legally separate entity. You can form it all by yourself or hire a service to do it for you, an LLC formation service, such as ZenBusiness will form your LLC and act as your registered agent. Notice that the registration requirements for Non-US Citizens and Non-US companies are different, so don't pick a formation package that includes an EIN. Either way, you still have to consider first what kind of business organization you want to form. Here are the steps and tips for informing a corporation in the United States, India, and China.
In the United States
Forming a US company is a good way of expanding your business into the US if you’re not a US citizen or operate a foreign company. The best business structure to use when forming a business in the USA is a Limited Liability Company(LLC) and then convert it to a corporation. Anyone can form an LLC in the USA; you do not need to be a US citizen or a US company. The most major factor you must consider before forming your US LLC is your ability to obtain visas to travel to the US from your country to open a bank account for your US LLC. Forming an LLC in the US does not grant you any visas to work in the USA. Opening a US bank account will make it easier to do business with other US businesses. After that, choose your LLC’s state, form the LLC, get an Employer Identification Number (EIN), and have a physical US mailing address.
What Are The Steps To Form A US LLC?
Let's look at each step to form a Foreigner-Owned LLC:
i. Select a State
It is usually advisable to form an LLC in a state without state taxes, so you only have to handle US Federal Taxes. But, depending on the purpose of your business, if you need to open offices, have a physical store, physical office, employees, or a job site in a particular state, you will need to form an LLC in that state. Wyoming, Delaware, and Nevada are the states you should consider first. Wyoming has foreigner-friendly laws, lower filing and annual fees, and no state, personal, corporate, or capital gains taxes.
ii. Name Your LLC
Every state has its own rules about what kinds of names are allowed for LLCs. Typically, you must observe the guidelines such as it must include phrases like "limited liability company", LLC, or L.L.C. And, it cannot include words such as FBI, Treasury, State Department, etc, confusing your LLC with a government agency is not allowed. Some specific words such as Bank, Attorney, or University, are restricted. Those words require additional paperwork like licenses, hiring a specific professional, or other legal documents to be approved. After considering all these factors, you can try to come up with the best brand name for your business, then follow the naming rules for your business structure, and check if the name is available.
iii. Hire a Registered Agent
Most states require every LLC to nominate a registered agent. It is typically best to hire a registered agent service for your non-resident-owned business, as the service you hire will have a physical address in your business’s state, and will be open all required hours to accept service of process.
iv. File LLC with the State
Of course, to officially file an LLC, you will need to file your documents, the Articles of Organization, with the state.
v. LLC Operating Agreement
A comprehensive operating agreement ensures that all business owners are on the same page and reduces the risk of future conflict. Although typically an operating agreement is not required in most states, it's a good practice to have one. It is a legal document outlining the ownership and operating procedures of an LLC. It may look like this:
Source: https://howtostartanllc.com/free-operating-agreement-template
vi. Get an EIN(Employer Identification Number)
EIN is a tax ID for your LLC and also represents this entity is legal and trustworthy. You do not need either a US Social Security Number (SSN) or an Individual Tax Identification Number (ITIN), or a US mailing address to get an EIN.
vii. Get a Physical US Mailing Address
You need a physical address in the state you choose since it is necessary to open a bank account in that state. You can establish a physical office in the state you’re going to form and do business in. However, if you do not need to open a physical office in the US, you will still need a US mailing address in your LLC’s state. Services such as Earth Class Mail or ANYTIME Mailbox can set you up with a real US Mailing address, which is required to register for a US bank account and is useful for other services.
viii. Open a US Bank Account
Obviously, opening a US Bank account for your LLC will be the most complicated part of the process due to US money laundering laws. But it will be done once you’ve formed the LLC, and received your EIN. This step may be the most challenging hurdle by far because it requires a trip to America to physically apply at a bank branch. Make sure you call the bank ahead of time because different banks may have different requirements, so you can prepare all of the required documents. New FinTech services such as PayPal can be a good option, depending on the nature of your business. Notice that your LLC’s bank account does not have to be opened in the state your LLC is formed in, but the bank must have a presence in that state.
To Form A US Corporation
After learning the steps to form a US LLC, let's look at a corporation because you probably want to convert your LLC to a corporation when it grows to reach a certain level. A corporation is a registered business treated as a separate legal entity from its owners, also known as shareholders, and guided by a board of directors. You can start a corporation for your small business by appointing an initial director and filing formation documents with your state's business division.
The steps are similar to LLC, with just a few differences.
i. Choose a Business Name
Of course, it has to be started with a name. And, you'll probably need to include a word that identifies your business as a corporation such as "Incorporated" or "Limited" or "Corporation". Just like LLC, commonly restricted words include "Bank" and "Insurance." In addition, make sure your proposed corporate name doesn't infringe on any trademarks. So, do a trademark search to determine if there are pending trademark applications or active registered federal trademarks with the USPTO.
ii. Check Availability of Name
Ensure that the name is legally available. Check with your state's office of business and corporations to determine if a corporate name is available for use.
iii. Register a DBA Name
The DBA means "doing business as", refers to a plan on operating a business under a different name than the corporate name. The fictitious name has to be registered to be legally used.
iv. Appoint Directors
An owner can be a director, a director need not be an owner. The number of directors you will need to appoint will depend on state regulations.
v. File The Articles of Incorporation
You are required to file articles of incorporation with your state's Secretary of State office.
vi. Write Corporate Bylaws
Bylaws set out the rules governing how your corporation will be run such as the stocks which the corporation is authorized to issue, the number of directors required, and procedures related to meetings and record-keeping.
vii. Draft a Shareholders' Agreement
A shareholders' agreement is a document you'll want on hand in the event of the death or retirement of an owner, or some other event that causes an owner to need to transfer the ownership. If you are not so sure about what you should do on this step, consulting with an experienced business attorney is a good option.
viii. Hold Initial Board of Directors Meeting
An initial board of directors meeting should be held to deal with matters such as the adoption of bylaws, the appointment of corporate officers, and the authorization to issue stock.
ix. Issue Stock
If a corporation wants to issue stocks, it needs to be approved by the board of directors. Small corporations are likely to be exempt from the more onerous requirements of the Securities and Exchange Commission (SEC).
x. Licenses
Before your corporation can be open for business, you'll need to obtain business permits and licenses. Requirements will vary depending on your state and local government.
xi. Register With the IRS and State and Local Tax Agencies
The Internal Revenue Service(IRA) is the revenue service for the United States federal government, which is responsible for collecting taxes and administering the Internal Revenue Code, the main body of the federal statutory tax law. Corporations are separate taxpaying entities. Therefore, you will need to obtain tax ID numbers from the IRS and your state and local revenue agencies.
xii. Open a Corporate Bank Account
Finally, just like LLC, your corporation must have a bank account that's separate from the bank accounts of its owners. Banks may require a corporate resolution or a copy of the articles of incorporation. Most banks also require a corporation's EIN.
In India
If you are willing to register a startup or a new company in India then you need to file in Indian official records Ministry of Corporate Affairs (MCA).
Steps for Processing to Setup Company in India:
1. Company Name
The name of the company should be so unique that there should not be any existing company with the same name and there should not be any trademark registered with that name.
2. Digital Signature Certificate
Digital signatures are signatures of an individual in electronic form. DSC is required at various stages in the process in the Setup company in India for directors and shareholders.
4. Registration Documents
You must draft the Articles of Association & Memorandum of Association and other Relevant Form to Start Company in India.
5. Signing and Notary of Documents
These legal documents need to be signed in presence of the attorney and need to get attestation. However, investors in the US need to get a document notary and apostle, while investors of the UK need a notary only.
6. Filling of Registration Application
This process can be done by Company Secretary or Chartered Accountant Registered in India, as in this process one certification from Company Secretary or Chartered Accountant is required.
7. Certificate of Incorporation
If all documents are in order and approved, you will be allotted Certificate of incorporation, PAN-Permanent Account Number, TAN- Tax Account Number, and DIN- Director Identification Number.
8. Corporate Bank Account
To be more professional, opening a corporate bank account is necessary. International banks such as Citibank, HSBC, or Standard Chartered Bank, may be useful for a foreigner.
9. GST Registration (Goods and Services Tax)
Once you opened the bank account, you will need to get GST Registration using the Same DSC.
10. Registered Office
Your Indian company must have a registered office, which must be a physical address in India. Usually, there are service providers to seek for.
11. Indian Company Directors
Your Indian company requires just two directors and one of them should be an Indian Citizen.
12. Indian Company Shareholders
Corporations or individuals of any Nationality can be Shareholders of an Indian Company. So being a foreigner you can hold 100% ownership of your Indian Company.
13. Share Capital
The minimum share capital required is INR 100,000. For a Private Limited Company, it is INR 1,00,000.
14. The Paperwork
To start a company in India require the director's full name, date of birth, address, and nationality(Copy of passport & Any Utility Bill), shareholder's full name, and address(Copy of passport & Any Utility Bill).
Process for Company Set Up in China
China is being considered one of the big potential markets in the world. As a foreign investor, starting a business in China is not an easy thing considering the difference in politics, language, culture, and more. Company formation in China is quite complex and time-consuming as it involves a lot of formal documentation that could take months to be completed by foreign investors. Moreover, maintaining corporate operations in China is also not an easy task. Therefore, many foreign investors engage a local service provider who can assist them in handling the corporate formations along with dealing with the tax & accounting issues since they are not familiar with the local policy. It is very important to know that while many foreign investors might think of closing their company just after a few months of operation due to company losses, closing down business in China is not so easy as simply stopping all the operations and abandoning the company. If you are interested in selling your products directly in China, you can then consider setting up a company in the country. Depending on the purpose of your entity, there are five types of entities you can consider to form in China. They are Wholly owned Foreign Enterprise (WFOE), Representative Office (RO), Contractual or Cooperative Joint Venture (CJV), Equity Joint Venture (EJV), Foreign Invested Partnership Enterprise (FIPE).
The Steps for Starting A Business in China:
- Apply for name approval and registration
- Rent office space as necessary
- Online registration via MOFCOM(MINISTRY OF COMMERCE, PEOPLE'S REPUBLIC OF CHINA).
- Apply for a “5 in 1” business license from the local Administration of Industry and Commerce (AIC)
- Carving chops for the new company
- Opening bank accounts
- Register under tax authority
- Further registrations with local authorities. Special licenses are required to obtain before doing business in specific industries
- Open company social insurance and housing fund account
- Issue contracts and complete the necessary registration for employees.
Is The Process Easy Or Difficult for Each Country?
Overall, due to the politics, language, and culture, I think it is relatively harder to form a corporation in China. The US is the most painless one since the requirements are not so hard to reach. India is somewhat in the middle because it requires Digital Signature Certificate and many identification numbers.
How Do You Think The ease or Difficulty of Forming A Corporation Affects The Economic Efficiency of Each Country?
I reckon that the ease or difficulty of forming a corporation did affect the economic efficiency of each country, because a country where it is difficult for a merchant, whether local or foreign, to acquire the permits, licenses, and registration of their business. Also, a country with a bureaucracy in the processes to create companies is obviously not working efficiently in favor of its economy. Countries with more flexibility in the processes are generally those where the economy is strong because it welcomes talented entrepreneurs who want to start their businesses. For example, starting a corporation in India can be hard due to its bureaucracy. They are too bureaucratic and culturally they have a different way of seeing things, putting obstacles. To start doing a business in India, you must first like the country and you must find at least two trusted local partners that belong to different religious or cultural communities. In China, doing business is much harder if you are not allied with its government.
Reference
Belle Wong, J. D. (2021, October 21). How to form a corporation. How to Start a Corporation. Retrieved December 27, 2021, from https://www.legalzoom.com/articles/how-to-form-a-corporation
Home. (n.d.). Retrieved December 27, 2021, from https://www.mca.gov.in/content/mca/global/en/home.html
TRUiC. (2021, December 8). How to open a company in the USA. howtostartanllc.com. Retrieved December 26, 2021, from https://howtostartanllc.com/open-a-company-in-the-usa
The ultimate guide on starting a business in China. FDI China. (2021, October 19). Retrieved December 27, 2021, from https://www.fdichina.com/blog/starting-business-in-china/